2022 Flood Emergency Veterinary Care for Wildlife Response Grant Guidelines

1. What is the 2022 Flood Emergency Veterinary Care for Wildlife Response?

The 2022 Flood Emergency Veterinary Care for Wildlife Response Grant supports registered veterinary practitioners/businesses to undertake assessment and treatment of sick or injured wildlife, and to work with wildlife carers to rehabilitate wildlife within the flood affected local government areas in Victoria.

A total pool of $90,000 is available through this grant.

2. Who can apply?

This program is available to veterinary practitioners/Businesses registered with the Vet Board of Victoria. These practitioners/businesses must be located within flood affected local Government areas (see Appendix A) in Victoria and have been supporting flood response activities by undertaking assessment and treatment of wildlife.

3. What might be funded?

The following types of activities are eligible for funding:

• Provide basic veterinary care and advice to support wildlife carers in the flood affected local Government areas in Victoria.
• Perform diagnostic assessment and treatment to flood affected injured wildlife in the nominated local Government areas in Victoria.
• Undertake humane euthanasia, if necessary, of wildlife impacted by flood in the affected local Government areas in Victoria.
• Purchase of personal safety equipment to undertake veterinary care.

4. What will not be funded?

This program will not fund the following activities:

• Routine or ongoing maintenance activities.
• Recurrent operating costs, for example rent and utility costs, insurance and/or activities establishing expectations of ongoing funding.
• Training and certification – accreditation.
• Travel and accommodation costs.
• Purchase of computers, laptops, tablets, drones, and smart phones.
• Activities located outside the State of Victoria.
• Individuals, groups or businesses that nominally reside and operate in areas other than the nominated local government areas.

5. How much can I apply for?

A one-off payment of up to $1,500 (excluding GST) per location is available to successful practitioners/Businesses.

Funds for this grant are intended to be spent during the 2022-23 financial year.

6. When is the application open and close?

This grant will open in mid-December 2022 and operate as a rolling fund, with each application assessed as they are received until the total fund of $90,000 is exhausted.

Early applications are strongly encouraged.

7. What supporting documents will need to be provided?

You need to provide a summary record of wildlife treated as a result of the 2022 Flood Emergency in Victoria (see Appendix B) in the application form.

8. What are the funding conditions?

8.1 Funding agreements

Successful applicants must enter into a funding agreement with the Department of Environment, Energy and Climate Action (DEECA). The Victorian Common Funding Agreement (short form) will be used for this funding. Information is available on https://www.vic.gov.au/victorian-common-funding-agreement. DEECA will send the agreement via Adobe Sign to you to sign electronically.

A single upfront payment will be paid into your nominated bank account within 2-3 weeks of the signing of the agreement by both parties. DEECA will provide supplier details form for you to complete prior to payment.

The activity does not include using the Funding for political campaigning or advocacy activities for political parties.

8.2 Legislative and regulatory requirements

In delivering the activity grant recipients are required to comply with all relevant Commonwealth and state/territory legislations and regulations, including but not limited to:

• The Privacy Act 1988 (Commonwealth)
• The Freedom of Information Act 1982 (Vic)
• Occupational Health and Safety Act 2004  
• Wildlife Act 1975
• Wildlife Regulations 2013
• Prevention of Cruelty to Animals Act 1986.
• Firearm Act 1996
• Veterinary Practice Act 1997

8.3 Tax implications

Applicants should consult the Australian Taxation Office or seek professional advice on any taxation implications that may arise from this grant funding.

Successful applicants without an ABN will need to provide a completed Australian Taxation Office form ‘Statement by a Supplier” so that no withholding tax is required from the grant payment.

8.4 Acknowledging the Victorian Government’s support

Successful applicants are expected to acknowledge the Victorian Government’s support and promotional guidelines (https://www2.delwp.vic.gov.au/grants) will form part of the funding agreement. Successful applicants must liaise with the departmental program area to coordinate any public events or announcements related to the project.

8.5 Payments

Payments will be made as long as:

• The funding agreement has been signed by both parties.
• Other terms and conditions of funding continue to be met.

8.6 Privacy

Any personal information about you or a third party in your application will be collected by the department for the purposes of administering your grant application and informing Members of Parliament of successful applications. Personal information may also be disclosed to external experts, such as members of assessment panels, or other Government Departments for assessment, reporting, advice, comment or for discussions regarding alternative or collaborative grant funding opportunities. If you intend to include personal information about third parties in your application, please ensure that they are aware of the contents of this privacy statement.

Any personal information about you or a third party in your correspondence will be collected, held, managed, used, disclosed or transferred in accordance with the provisions of the Privacy and Data Protection Act 2014 and other applicable laws.

DEECA is committed to protecting the privacy of personal information. You can find the DEECA Privacy Policy online at www.delwp.vic.gov.au/privacy

Requests for access to information about you held by DEECA should be sent to the Manager Privacy, P.O. Box 500 East Melbourne 8002 or contact by emailing Foi.unit@delwp.vic.gov.au

9. What is the application process?

Applications are submitted online using the Grants Online portal.

From this web page, click on the ‘Start New Application’ button.

You will be asked to enter your username. if you don’t have one, click on the “Create an Account” button.

Keep a record of your username (email) and password for future reference. Try to choose an email that will not change in the future because over time your account will record your grant history.

To return to a saved draft application, click on the “Access Saved Application’ button

You will receive an application number when you submit an application online. Please quote this number in all communications with the department relating to your application.

Note: No hard copy applications will be accepted. Incomplete applications will not be considered.

10. Where to find help?

You can contact the DEECA Customer Contact Centre on 136 186.

11. What happens after I submit my application?

DEECA will assess each application as they are submitted.

The team will notify the outcome of your application.

If successful, the team will forward a simple agreement via Adobe Sign for you to sign.

We will also provide supplier (banking) details form for you to complete to facilitate payment.

12. Do I need to provide a progress or final report?

No. You do not need to submit a final report to DEECA.

13. Key dates

14. Checklist

Read these guidelines and the information about this grant program at Wildlife.vic.gov.au/grants/flood-emergency-veterinary-care-response-grant before applying and complete the following checklist.

Have you: